Florida Professional Employer Organization - PEO - Payroll - Risk Management - IRS - Workers' Compensation

SERVICES

With Innovative Employer Solutions' experience of serving clients and employees through efficient employee administration, we can save you both time and money by paying, protecting and helping you provide for your most valuable asset - your employees.

PAYROLL SERVICES

PAYROLL
Processing – Receive error free and on-time payrolls
Time Records – Fax or email payroll on the weekday of your choice
Pay Schedules – Choose Weekly, Bi-Weekly, Semi-Monthly, Monthly, or any combination
Special Pay Schedules – Request additional pay runs for Bonuses, Commissions, or for other reasons as needed
Multiple States – Capability for processing multiple locations in multiple states
Direct Deposit – Available to financial institutions throughout the US with the ability to split amounts among various accounts
Earnings & Deduction Codes – Customized to your business for tracking current and year-to-date costs
Payroll Bank Account Reconciliation – Eliminated for our clients as checks are processed on our bank accounts
 

PAYROLL REPORTS
Invoice – Our clients save time by writing one check to cover all aspects of payroll including wages, taxes withheld, garnishments, insurances and workers’ compensation 
Payroll Reports - Easy to read reports with check registers accompany your Payroll Package
Custom Reports – Available for classifying Departmental, Location Expenses, and/or Job Costing
Account Codes – Customized earning/deduction coding to specifically match your General Ledger Accounts
Employee Census Reports – A wealth of information on employees including reports of current addresses, wages, and position histories
 

PAYROLL TAX WITHHOLDING & FILING
Tax Deposits – Eliminate penalties for late deposits as we timely process and pay payroll tax withholdings and liabilities
Quarterly Filings – Federal (941’s), State (UCT-6’s), and Municipalities timely filed.
Annual Filing – Federal (940’s), State, and Municipalities filed electronically
Year End Processing – W-2’s and W-3’s produced at no additional cost
Tax Law Changes – Continually monitor and implement federal, state, and local changes in tax laws
 

PAYROLL SUPPORT
Automated Time and Attendance Systems – Link directly to our systems eliminating the duplicate data entry of hours and achieving better control in the workplace
Garnishment Administration – Payroll deductions timely processed and remitted to governmental agencies
Wage Verification & Employment Inquiries – All inquires are processed in the same day requested  
Court Ordered Record Requests – Subpoenas and requests for wage/employment information receive same day response
New Hire Reporting – Accurately and timely forwarded to the state as required by law (PRWORA
 

WORKERS’ COMPENSATION & RISK MANAGEMENT

Workers Compensation – Provided under Our Master Plan
Avoid Deposits – We pay the initial annual deposit improving your cash flow
Monitor Rates – Regularly obtain the lowest rates through our constant evaluation
Premiums – Paid as part of your invoice with workers’ compensation calculated and paid as you pay your wages
Certificates of Coverage – Provided upon request within 24 hours or less
Aggressive Claims Management – Claims are actively monitored to reduce losses
Investigate Fraudulent Claims – Suspicious claims are aggressively investigated to reduce loss
Coordinate Post-Accident Drug Testing – Identify those injuries where drug use was a factor
Return to Work Programs – Coordinate rehabilitation efforts to expedite a return to work as soon as feasible
Insurance Carrier Financial Audits – Meet with the insurance carrier and handle their audit of payroll records
Insurance Carrier Safety Audits – Participate in the site visits and assist with the implementation of loss control recommendations
Safety Manual – Research and prepare safety practices and policies customized to meet your business needs
OSHA – Provide mandatory posters, 200 Report a record of accidents and/or injuries as well as assistance should an audit occur
 

EMPLOYEE BENEFITS

INSURANCE SOLUTIONS
Implement cost effective health and insurance strategies that will improve moral, attract and retain great employees

Enrollment Meetings – Both initial and annual open enrollments are coordinated for you
Annual Enrollment/Renewal Process – Are facilitated and coordinated by us
Insurance Invoice Reconciliation and Payments – Are handled by us
COBRA Administration – We handle every aspect from notification to collection of payments
Employee Payroll Deductions -– Are computed for you and are offered on a pre-tax basis
Section 125 Plan – Employees increase their take home pay by deducting health, dental and other insurances on a pre-tax basis which reduces Federal, Social Security, and Medicare taxes
 

ADDITIONAL BENEFITS
Credit Union – Access of the benefits of a major credit union
Paid Time-Off – Develop Paid Time-Off plans for Vacation, Sick, and Personal Time
Tracking - Optional Tracking of Paid Time-Off on Employees Checks
 

RETIREMENT PLANS

401(k) – Become part of our established 401(k) plan or maintain your own existing plan
Employer Contributions – Utilize our 401(k) with or without an employer match or contribution
Options – Select a 401(k) option such as New Comparability that maximizes the contribution to the owner
Investment Advice – Meet one-on-one for individual investment advice provided by a professional financial counselor
Investment Options – Select from Numerous Financial Investment Options
Costs – Eliminate expensive Legal and Administrative start up fees
Enrollment – Employees received customized Enrollment Packages to inform and help guide their selections
Portfolio Management – Employees may elect Automatic Portfolio Balancing to maintain a predetermined investment mix
Website Access – Employees may utilize the website for Online Access to view accounts or make changes on deferral amounts and investments
Compliant – Employers achieve piece of mind with a plan that is Employee Retirement Income Security Act (ERISA) Compliant
Plan Testing and Filing – All plan testing and filing of the required 5500 tax return with the IRS becomes our responsibility
 

HUMAN RESOURCE & LEGAL COMPLIANCE

Human Resource Support – Obtain ongoing Consultative Services at No Charge from a Dedicated Team of Human Resource Specialists
Employment Issue Resolution – Obtain Professional Assistance with Employment Related Issues:
 

Personnel Files Maintained – Legally compliant Personnel Files with Employment Applications, W-4’s, & I-9’s maintained
Compliant Forms – Access our useful and legally compliant HR Forms including: Employment Applications, Disciplinary Actions, Leave Requests, Payroll Advances, and Loan Agreements
Employee Handbooks – Develop a Customized Employee Handbooks with us that includes recommended policies and your specific policies
Unemployment – Eliminate unemployment claim notifications, inquiries, and hearings as we handle
Updates – Always be current with Legislative and Regulatory Updates
Employee Communications – Receive On-going Employee Communications
Employment Law Guidance – Obtain guidance and compliance on Federal and State employment laws including ADA, FLSA, FMLA, EEOC, HIPAA, ADEA, DFWP, COBRA & Title VII
 

EMPLOYER/EMPLOYEE  ASSISTANCE & SCREENING

Employee Screening – Identify potential applicant issues not apparent or discoverable in an interview

Employer Assistance – Obtain assistance in the process of employment with formal position definitions, formal hiring practices and additional testing to insure the candidate is the right hire

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We provide our clients with the freedom to focus on the business of running
a business... while we focus on the support details, the business of employment.